Time is money

Why efficiency makes all the difference - especially in document processing

Time is money. A phrase that many have heard many times – but in our day-to-day work we often only realise how much truth there is in it when it is too late: when deadlines are missed, invoices are not processed on time or you spend hours searching for a particular form.

One area in which this principle is particularly evident is document processing – in other words, the daily handling of invoices, delivery notes, order forms and many other documents.

When ‘well-intentioned’ is not ‘well done’

The automation of document processing is no longer a ‘nice-to-have’ – it is a clear competitive advantage. And yes, many companies already rely on solutions for automated document processing. But not all automation is the same. There is often a world of difference between a mediocre and an intelligent solution – and at the end of the day, this is what determines time, quality and costs.

Two scenarios from everyday life:

Scenario 1: The mediocre solution

An international company receives invoices from five countries every day, some digital, some scanned – some even handwritten.
  • The solution recognises invoices in German well, but fails with English and French formats.
  • A new supplier template? Must be learnt manually.
  • Handwritten notes, such as corrections or comments? Are ignored – or worse: misinterpreted.
  • The system offers no learning function. Every new error happens again.
 
Result: A lot of reworking by employees, a lot of lost time, frustrated teams – and all this with increasing numbers of documents.

Scenario 2: The intelligent solution – DocBits in use

The same company decides in favour of DocBits. The solution not only recognises different languages and formats, but also learns with every document.

  • Invoices from Germany, France, Canada and Spain are automatically recognised and processed correctly.
  • New formats? No problem – thanks to swarm intelligence, DocBits learns from the experience of many other users.
  • Handwritten additions, such as signatures or handwritten notes on delivery notes, are reliably recognised.
  • Employees rarely need to intervene.

 

The result: a fully automated process, significant time savings, a lower error rate – and significantly happier employees.

What makes DocBits so powerful and special?

DocBits is not a standard solution – it is a platform that thinks, learns and adapts.

The most important benefits at a glance:

Multilingualism: Whether German, English, Spanish or French – DocBits recognises content and context – ideal for internationally operating companies.

Handwriting? No problem: Even handwritten forms or notes are reliably processed.

Learning from practice: DocBits learns with every invoice, every form and every new case – completely automatically. The more you use the solution, the better it gets.

Swarm intelligence: The platform benefits from the experience of numerous user companies and therefore also recognises new document types quickly and reliably.

Easy to integrate: Whether Infor, SAP, Microsoft or your own systems – DocBits integrates seamlessly into existing IT landscapes.

Conclusion: Save time today and you'll be ahead tomorrow

While others are still making manual corrections, your process is already running – error-free and automated.

Because in the modern working world, the winner is not the one who automates ‘somehow’, but the one who digitises intelligently.

With DocBits, you get the most out of your document processing – efficiently, scalably and future-proof.

Image credits: Header- & featured image by creativeart on Freepik

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