How secure is AI in document processing?

Data protection, GDPR, etc.

Digitalization is rapidly changing the world of work. Document processing in particular shows how much companies can benefit from automation: invoices are entered faster, data is read more reliably, and processes are more efficient overall.

But despite all the enthusiasm for the possibilities of artificial intelligence (AI), a legitimate question arises:

👉 How secure is my data when AI processes it?

Data protection as an obligation, not an option

document processing

Anyone who processes documents almost always deals with confidential information – be it the IBAN on an invoice, a customer’s address, or internal business figures. This is exactly where the GDPR comes in: it lays down clear rules on how to handle this data.

A responsible document processing system must therefore guarantee:

  • that data is processed in compliance with the GDPR,
  • that no unauthorized access is possible,
  • that legal retention and deletion periods are observed.


Anything else would jeopardize the trust of customers and partners – and no company can afford that.

Legal certainty through clear processes

Technology alone is not enough. It is crucial that the surrounding processes are reliable. This includes:

  • Transparency: Every step of the process should remain traceable.
  • Legal compliance: The solution must comply with the current legal framework—and take future requirements into account.
  • Commitment: Clear agreements and responsibilities provide additional security.


This creates a stable foundation on which companies can build.

Trust is built on proof

Trust is good – independent verification is better. That’s why we have our processes at DocBits regularly evaluated externally and are ISO certified.

This certification shows our customers in black and white that we:

  • meet the highest information security requirements,
  • consistently review and improve processes,
  • handle sensitive data with the utmost care.


For our users, this means that they not only benefit from efficiency gains, but also from a level of security that has been tested and confirmed.

Conclusion: Efficiency and security go hand in hand

AI in document processing is not a contradiction to data protection – on the contrary. With the right solution, efficiency and security can be combined.

With DocBits, companies can be sure that:

  • Documents are processed reliably and automatically.
  • Data is always protected in accordance with GDPR.
  • Verified ISO standards ensure trust and stability.


This turns innovation into real added value – and new technologies into a win-win situation for everyone involved.

Image credits: Header- & Featured image by Freepik, GDPR-image by Benedikt Geyer on Pixabay

Share:

Feel free to follow us on LinkedIn​

Recent posts

Update

Even greater efficiency, control, and flexibility for your workflows Our latest update brings numerous improvements to the platform that will make your daily work noticeably

read more »
Xinvoice

step by step Since January 2025, companies in the B2B sector are required to be able to receive electronic invoices. The obligation to issue e-invoices—meaning

read more »
abm

Marketing is constantly evolving—and with it, customer expectations. Mass emails and broad campaigns often no longer deliver the desired results. Companies are therefore looking for

read more »
data quality

– and how to avoid common mistakes Imagine sending an important email to a customer – and the address is wrong. Or ordering goods you

read more »
IPA

When Processes Become Not Just Faster, but Smarter Imagine your company as an orchestra. Every employee, every department plays its own instrument. Everything works, but

read more »

Feel free to follow us on LinkedIn