Why efficiency makes all the difference – especially in document processing Time is money. A phrase that many have heard many times – but in
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In many companies, central processes such as the processing of invoices, delivery notes or orders are still largely carried out manually. Out of habit, out of concern about changeovers – or because it has ‘somehow worked’ so far.
But this is precisely where the problem lies: these processes cost time, cause errors and block resources. What seems pragmatic at first glance is often expensive in reality – just not at first glance.
The costs of manual processes are hidden in the details. They don’t always appear as a separate item on the balance sheet, but they add up every day:
Modern document processing solutions – such as those based on Intelligent Document Processing (IDP) – perform these tasks automatically. OCR, AI-supported data extraction and intelligent validation mechanisms ensure that relevant information is read directly from the document, correctly categorised and transferred to downstream systems.
A direct comparison shows how big the differences actually are:
| Criterion | Manual | Automated |
|---|---|---|
|
Processing time |
Several minutes per document |
a few seconds |
|
Susceptibility to errors |
high |
low (thanks to checking rules & validation) |
|
Transparency |
Hardly available |
Complete traceability |
|
Scalability |
Very limited |
Almost unlimited thanks to software support |
|
Process costs |
High due to staff retention & follow-up error costs |
Significantly lower, ROI measurable after a short time |
|
Future viability |
Limited |
Full compatibility with digital workflow |
The good news is that the hurdles for getting started with automation are now low. Solutions such as DocBits can be seamlessly integrated into existing system landscapes such as Infor M3, Infor LN or Infor CloudSuite – and immediately create noticeable relief in everyday work. No media discontinuity, no duplicate data maintenance, no lengthy reorganisation.
And the added value is not just reflected in the figures. The team also benefits – from less routine work, clear processes and greater satisfaction.
Anyone still processing data manually today is paying for it in time, money and nerves. The real costs are not in the paper – but in what results from it: Errors, delays, lack of transparency.
With a modern IDP solution like DocBits, you can get the best out of your processes – automatically, reliably and future-proof.
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